Gmail prompts
Gmail rewards a few good habits: clear subject lines, short replies and a tidy structure of labels and filters. These prompts help you draft and polish emails, summarise threads, plan labels and filters, write follow-ups and reminders, and review how you handle your inbox. Paste the text of an email, without private details, into an AI assistant, then copy the result into Gmail. The prompts do not access your account, so double-check recipients, attachments and any commitments before you send.
Prompts
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Gmail Filters and Labels Audit
Review filters for hidden mail and conflicts.
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Gmail Account Security and Recovery Settings Review
Check my own account's protections (defensive).
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Gmail Email Volume and Response Time Audit
Audit Gmail email volume and response time to see how much time email takes and which senders or threads drive it.
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Gmail Delegation and Shared Access Review
Check who has access to the mailbox.
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Gmail Template and Signature Consistency Audit
Check templates and signatures for accuracy.
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Gmail Storage and Attachment Audit
Find what uses Google storage and clean it safely.
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Gmail Phishing Report and Response Process Audit
Review how my team reports suspicious messages (defensive).
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Gmail Meeting Invite Habits Audit
Audit your Gmail meeting invite habits: purpose, agenda, time zones, length and who really needs to attend each meeting.
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Gmail Newsletter Subscription Audit
Review subscriptions for value and risk.
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Gmail Confidential Information Handling Audit
Review how sensitive information is sent by email (defensive).
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Subscription and Newsletter Overload Audit From Sender Lists
Decide which newsletters to keep, batch or unsubscribe from.
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Gmail Newsletter Reading and Inbox Separation Plan
Separate reading from work mail.
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Gmail Job Search Email Organisation and Follow-Up System
Track applications and follow-ups.
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Gmail Labels and Filters System Design
Set up labels and filters that sort mail without hiding it.
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Gmail Search Operators Cheat Sheet for My Work
Write searches I can reuse to find things quickly.
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Gmail Canned Responses and Templates for Common Replies
Create reusable replies and a process to keep them accurate.
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Gmail Schedule Send and Follow-Up Reminder Workflow
Send at the right time and chase politely.
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Gmail Vacation Responder and Handover Messages
Write absence replies and a cover note.
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Gmail Meeting Invite and Google Calendar Event Description
Write invites that include agenda and links.
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Gmail Newsletter and Subscription Cleanup Plan
Reduce incoming bulk mail safely.
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Gmail Group Email Etiquette and Google Groups Plan
Decide when to use a group address and how.
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Gmail Email Thread Summary and Reply Drafts
Summarise a thread and draft the next message.
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Gmail Confidential Mode and Attachment Safety Plan
Share sensitive information more carefully by email.
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Gmail Weekly Inbox Zero Routine
Create a sustainable weekly routine for email.
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Label and Filter System for a Busy Inbox With Test Searches
Design labels and filters, with search checks to test them before applying.
No prompts match those filters.