Gmail Template and Signature Consistency Audit
Check templates and signatures for accuracy.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit our templates and signatures in Gmail. Templates as text: [TEMPLATES]. Signatures as text: [SIGNATURES]. Our standards for tone, contact details and legal lines: [STANDARDS]. Work through the items in order and give each a status: consistent, minor issue or needs change. Check for outdated facts, inconsistent tone, missing contact details (two templates with different phone numbers are a common cause of confusion), accessibility problems such as images carrying key information, and required legal lines [VERIFY with compliance]. Compare phrases between templates and flag contradictions, such as two different refund periods. Count the items that meet the standard and give the percentage. Return a table of problems with corrected versions in plain text. List facts that appear in more than one template so a change can be made in all of them, and propose one place to keep the master version of each fact. Suggest an owner and review date for each template and a checklist for creating new ones. Do not invent any policy or number; mark unverifiable facts [VERIFY].
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