Audit intermediate Works with: Any AI

Gmail Filters and Labels Audit

Table output Has example

• ✉️ Gmail

Review filters for hidden mail and conflicts.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Audit my Gmail filters and labels. Filters with criteria and actions: [FILTERS]. Labels and how I use them: [LABELS]. Problems I have noticed: [PROBLEMS].

Test each filter against two sample emails. Group the findings into filters that could hide important mail (those that skip the inbox or delete), filters that are redundant or conflicting, and labels that add clutter (unused or confusingly nested), with the count and recommended action for each; also check for criteria that are too broad and for forwarding. Count the filters by risk level. Do not recommend a filter that deletes mail unless there is a very clear reason.

Return a table with Filter, What it does, Risk and Action, a naming scheme with a prefix so labels sort sensibly, and a monthly checklist: look at Spam, look at skipped-inbox labels, review the newest filters. Add a test: send emails from a second address to confirm labels apply as expected after each change. Mark menu names [VERIFY].

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Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented audit of 9 filters. Filters that skip the inbox: 5. Broad criteria (subject contains 'update'): 2. Forwarding: 1 (to a colleague, check policy). Conflicting: 1 pair (one labels Clients, another archives the same sender). Unused labels: 6 of 14.
Test with sample messages: a client message labelled Clients and archived by mistake; fix by removing the archive filter. Actions: narrow 2 filters to named senders, remove the conflicting filter, delete 6 unused labels, add a weekly look at the label that holds skipped messages. Risk summary: 3 high, 4 medium, 2 low.

• gmail