Prompt Almanac

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Label and Filter System for a Busy Inbox With Test Searches

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Design labels and filters, with search checks to test them before applying.

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The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

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Design a label and filter system for Gmail. The kinds of email I receive and who they come from: [EMAIL_TYPES_AND_SENDERS]. What needs action, what is reference, and what can wait: [PRIORITIES]. My daily routine for checking mail: [CHECKING_ROUTINE].

Propose a small set of labels (no more than 12) with names that sort sensibly, the rule for each in plain words (sender, subject words, list headers), and the action (apply label, skip inbox, star) that is safe. For every filter write a test search I can run first to see which messages would match, and a rule for what to check in the results before creating the filter. Include a stay-out list of filters that should never skip the inbox (bank, school, legal, health provider, anything from my manager) with the reason. Describe a daily 10-minute routine and a weekly cleanup, plus how to review filters every six months.

Search operators and settings change over time; mark exact syntax and menu paths [VERIFY] against Gmail's help pages. Do not suggest deleting mail needed for tax, legal or warranty purposes.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

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Label 'Action' for direct questions to me: test search: to:me -from:newsletter... [VERIFY syntax in the help pages]; check results before creating the filter.
Label 'Receipts': search for subject:(receipt OR invoice) from known shops; filter: apply label, do not skip the inbox.
Label 'Newsletters': search for messages with an unsubscribe link from senders I do not reply to; filter: apply label and skip the inbox.
Never skip the inbox: bank, school, health provider, my manager. Daily routine: 10 minutes at 9:00 and 16:00.

Illustrative only, made-up data. Your results will differ and must be reviewed.

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