✉️ Letters & Disputes Page 18 of 22
All Letters & Disputes prompts
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Counteroffer Response Letter
Reply to a settlement offer that is too low with a clear counteroffer, your reasoning and a deadline for their response.
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Letter Requesting Mediation
Invite the other side to mediation in a dispute, summarising the issue, why mediation helps and practical next steps.
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Complaint to an Ombudsman After Internal Review
Write a complaint to an ombudsman after the organization's final response, attaching the final response and showing the steps already taken.
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Payment Plan Agreement After a Settlement
Draft a payment plan agreement after a settlement, with amounts, dates, what happens if a payment is missed and signatures.
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Questions to Ask Before Signing a Release
Write a list of questions and a covering letter asking the other party to explain a release before you sign it.
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Settlement Payment Not Received Follow-Up
Write a follow-up when a settlement payment has not arrived by the agreed date, asking for payment or proof of payment by a new date.
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Final Deadline After an Ignored Demand
Write a final deadline letter after earlier demands went unanswered, referring to each earlier letter by date.
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Confirming a Phone Agreement in Writing
Write a letter that records what was agreed in a phone call or meeting, summarising the points as bullet items.
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Request for a Breakdown of Costs Before Settling
Write a request for itemised figures before you decide whether to accept a settlement, with the totals you want broken down.
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Declining a Settlement Offer and Restating My Position
Decline a settlement offer politely and restate your position, with reasons, the figure you can accept and a deadline.
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Proposal to Split Costs Fairly
Propose splitting costs fairly in a dispute, with the figures, the reasoning and a clear deadline for the other side to reply.
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Escalation Letter to a Company Director
Write an executive-level letter after customer service failed to solve your problem, giving the timeline in five lines or fewer.
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Letter to a Trade Association or Industry Body
Write a complaint to the trade body that a company belongs to, quoting the code of practice only as you supply it.
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Evidence Pack Cover Letter for a Regulator
Write a cover letter that introduces a pack of evidence sent to a regulator, summarising the issue in one paragraph.
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Thank You and Closure After a Dispute Is Resolved
Write a short note confirming that a dispute is resolved and nothing further is owed, recording in one sentence what was agreed.
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Updating a Public Review After Resolution
Write a note to a business agreeing to update a review after it solved your problem, and a short revised review.
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Letter Asking a Friend or Relative to Repay Borrowed Money
Write a kind but clear letter asking a friend or relative to repay borrowed money, with the amount, dates and a simple repayment proposal.
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Unpaid Invoice Demand Letter
Draft an unpaid invoice demand letter with the invoice details, a payment deadline and the steps you will take next.
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Final Notice Before Collection Referral
Send a final notice before collection referral, stating the amount, invoice dates, a last deadline and your next step.
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Vendor Breach of Contract Notice
Write a notice to a supplier or vendor who did not meet the contract, quoting the relevant clause as you give it.
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Late Delivery or Poor Quality Complaint to a Supplier
Write a complaint to a supplier about late or defective goods, comparing the purchase order with the delivery.
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Payment Plan Proposal to a Customer
Write a letter offering a customer a payment plan on an overdue account, being constructive and showing the schedule.
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Cease and Desist Letter for Copyright Infringement at a Plain Level
Write a plain, factual letter asking someone to stop using your original work without permission, identifying the work and the use.
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Trademark or Brand Name Misuse Notice at a Plain Level
Write a plain letter asking someone to stop using a name or logo that confuses customers, without citing law, describing your use and theirs.
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Defamation or False Review Response at a Plain Level
Write a calm letter to someone who made false statements about your business, quoting the statements and showing the facts.
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Client Scope Creep and Extra Work Billing Letter
Bill a client for scope creep and extra work with a letter that cites the agreed scope, the changes requested and the cost.
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Partnership or Co-Founder Dispute Notice
Write a measured letter to a business partner about a serious disagreement, stating the issue, your proposal and a meeting date.
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Wrongly Suspended Merchant Account Appeal
Write an appeal to a payment processor that suspended your business account, with business documents, sales history and a review request.
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Late Payment Interest and Fee Notice to a Customer
Write a notice explaining late payment charges you are applying under your contract terms, quoting the clause as you entered.
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Landlord Letter to Commercial Tenant for Rent Arrears
Write a rent arrears letter from a landlord to a commercial tenant, with the amounts, lease terms, a deadline and next steps.
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Sales Agent or Commission Dispute Letter
Write a letter about unpaid sales commission owed, with the agreement, sales dates, calculations and a payment deadline.
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Franchise or Distributor Dispute Letter
Write a measured letter to a franchisor or distributor about a dispute, referring to the agreement and stating the facts.
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Customer Chargeback Response for a Merchant
Write a response to a card chargeback filed by a customer against your business, answering the claim with documents in a clear order and be concise.
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Return to Vendor and Credit Note Request
Write a letter returning goods to a vendor and asking for credit, with the order, reason, packing details and a credit note request.
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Freelancer Deposit and Kill Fee Notice to a Client
Send a freelancer deposit and kill fee notice to a client who cancelled, citing your agreement, the work done and the amount due.
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Supplier Price Increase Without Notice Dispute
Write a letter disputing a supplier price increase applied without the notice your agreement requires, citing the clause and old price.
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Late Payment by a Large Customer Escalation
Write an escalation to the accounts payable head of a larger customer who keeps paying late, listing each invoice with its due date and age.
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Wrong Goods Shipped to a Business Customer Credit Note
Write a letter to a wholesaler about wrong goods and ask for a credit, comparing the order and the delivery note with photos.
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Contract Termination Notice to a Service Provider
Write a notice ending a business service contract according to its own terms, citing the clause as you provide it.
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Demand for Return of Business Equipment or Materials
Write a letter asking a former contractor, partner or customer to return equipment that belongs to your business.
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Response to a Customer Complaint That Offers a Fair Remedy
Write a reply to a customer who complained, with an honest account and a fair remedy, acknowledging what went wrong where it did.
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Notice of Late Fees and Terms Update to Customers
Write a notice that tells customers about a change in late-fee terms with the right notice period, explaining the change in plain words.
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Small Claims Facts Timeline for the Judge
Turn your story into a short, dated small claims timeline written for the judge, with facts, amounts and exhibits.
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Small Claims Evidence Bundle Index and Copy Checklist
Assemble exhibits in order with page numbers and the right number of copies.
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Claim Amount Worksheet With Interest and Costs Placeholders
Calculate exactly what you are claiming and how you reached it.
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Small Claims Hearing Outline and Opening Statement
Plan a five-minute presentation with a clear structure.
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Small Claims Mock Hearing: Practise Answering Questions
Rehearse questions from a judge and the other side.
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Small Claims Witness Plan and Question List
Prepare witnesses and the short questions that bring out their evidence.