Request for a Breakdown of Costs Before Settling
Draft request for a Breakdown of Costs Before Settling with an escalation ladder and an evidence checklist.
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Write a request for itemised figures before I decide whether to accept a settlement. What I will tell you: other party [OTHER_PARTY], figure they propose [PROPOSED_FIGURE], what it is meant to cover [WHAT_IT_COVERS], what I do not understand [WHAT_UNCLEAR]. The letter should ask for line items, supporting invoices and the method of calculation, and say I will respond within a set number of days of receiving them. What to collect first: their proposed figure, what they say it covers, invoices or quotes for each part, and my own cost records. Remedies that are usually on the table: an itemised breakdown with supporting documents so that I can decide. Expect a response like: "The figure is a reasonable estimate." Answer by saying you can only evaluate an offer once you see how it is made up. First build an exhibit table for the request for a breakdown of costs before settling (exhibit number, description, date, what it proves), name what I still lack, and then write the letter and refer to the exhibits. Provide the letter and a short cover note, around 60 words, plus an if-ignored ladder (itemised reply, then decision), then an evidence checklist (their offer), plus one delivery tip. Email it with a clear subject line and the PDF attached, then keep a screenshot of the sent folder showing date and time and ask for a reply confirming receipt. Compose the letter in the first person as myself, with no lawyer or firm voice, and sign with my name alone. Cite no statute, case or deadline from memory; work from [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN], and add a line telling me to verify the exact law with a professional or my local consumer agency. Make it firm without heat, without insults or empty threats, and put the date from [DEADLINE] on any request. Question me on missing details before you begin and note each statement lacking proof. Please act as a drafting aid and not as a legal adviser, so keep legal points general.
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