Confluence Space Archive and Decommission Decision Review
Decide whether to archive, merge or keep a Confluence space by weighing activity, ownership and dependencies, with a sign-off checklist.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Help me make a defensible decision about whether to archive Confluence space [SPACE_NAME]. Facts I will give you: last page edit [LAST_EDIT], monthly page views [MONTHLY_VIEWS], number of active contributors [ACTIVE_CONTRIBUTORS], named owner [OWNER_NAME_OR_NONE], links into this space from other systems [INBOUND_LINKS], and known compliance or record-keeping needs [RECORD_NEEDS]. Provide: 1) A decision table scoring the space from 1 to 5 on Activity, Ownership, Dependencies, Unique content and Risk of losing it, with the total shown and a short reason per score. 2) A recommendation among Keep, Merge into another space, Archive read-only, or Delete after retention, with the main reason in two sentences. 3) A checklist of things to do before any change: tell the owner, export a backup, set redirects, check legal hold, announce a date, and confirm search no longer surfaces stale content. 4) A short message template to the space's contributors announcing the plan. 5) The questions I still need answered. This is decision support. Do not treat anything as approved, and do not advise deleting content that may be subject to legal, tax or record-keeping duties; flag those as [VERIFY] with the relevant owner such as legal or compliance. Archiving options and export steps depend on the Confluence plan, so mark them [VERIFY].
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