Confluence Space Structure and Navigation Audit
Review a Confluence space tree for depth, naming and findability, and get a ranked list of restructuring moves with a target outline.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Act as an information architect reviewing a wiki space. I will paste the page tree of my Confluence space [SPACE_NAME], one page title per line with indentation showing the hierarchy. Our main audiences are [AUDIENCES] and the top three things they come looking for are [TOP_TASKS]. Produce the following. 1) A short verdict on how findable the space is, in no more than 80 words. 2) A table of problems with the columns Page or branch, Problem (too deep, vague title, duplicate topic, orphaned, wrong audience, mixed purposes), Severity (High, Medium, Low) and Suggested fix. 3) Counts: total pages, deepest level reached, number of pages with generic titles such as "Notes" or "Misc", and number of branches with more than [MAX_CHILDREN] direct children. Show how you counted. 4) A proposed new top-level outline of no more than 8 headings, with a one-line rule for what belongs under each. 5) A move list in the form "Move X under Y", ordered from the quickest wins to the biggest changes. Only judge from the titles and structure I paste. Do not guess what a page contains, and flag any recommendation that depends on content you have not seen with [VERIFY]. Do not suggest deleting anything, only moving, renaming, merging or archiving for human review. Menu names and features differ by Confluence plan and version, so label any feature-specific step [VERIFY]. Add a worked example with invented figures: if a space has 120 pages, 14 titled "Notes", and one branch with 31 children against a limit of 12, show how each count is reached and which fix you would put first.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.
See an example result (fictional data)
Verdict: findable for people who already know the space, hard for newcomers.
Counts (invented): 120 pages, deepest level 6, 14 generic titles ("Notes", "Misc"), 1 branch with 31 children against a limit of 12.
| Branch | Problem | Severity | Fix |
| Team Wiki > Misc | 31 children, mixed purposes | High | Split into Processes, Projects and Archive |
| Projects > 2022 > Q3 > Notes | Depth 6, generic title | Medium | Rename by project name, flatten one level |
Proposed top level: Start Here, Processes, Projects, Decisions, Reference, Archive.
Move first: move the 9 onboarding pages from Misc under Start Here.Illustrative only, made-up data. Your results will differ and must be reviewed.