Audit intermediate Works with: Any AI

Complaint Letter Length and Structure Audit

Table output Has example

Check your complaint letter's length and structure, so it is as short as it can be while still giving all the facts needed.

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Audit the length and structure of my complaint letter. The letter: [MY_LETTER]. The reader (front-line agent, manager, executive office, regulator): [READER]. The evidence attached: [EVIDENCE].

Count words per paragraph and in total, with the arithmetic, and compare with a target for this reader that I should confirm (for example 250 to 400 words for a manager). Identify paragraphs that repeat, details that belong in an attachment, and missing elements (facts, request, deadline). Make a table with Paragraph, Words, Purpose, Keep, Cut or move, and Reason. Provide a shortened version that keeps every fact and the request, and a one-paragraph summary to place at the top.

Do not remove facts needed to understand the claim. Add a worked example: a 640-word letter with paragraphs of 130, 95, 150, 120, 85 and 60 words, where paragraphs two and four repeat the same dates; cutting repeats and moving the invoice detail to an attachment brings it to about 380 words. Show the arithmetic and a rule: lead with the problem, the request and the date, then facts in order.

This is not legal advice. Invent no law, deadline or odds. Use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] as given. Point me to a consumer agency. Keep every draft calm and fair.

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Letter 640 words: paragraphs of 130, 95, 150, 120, 85 and 60 words. Paragraphs 2 and 4 repeat the same three dates. Target for a manager: 250 to 400 words.
Move the invoice detail (95 words) to an attachment; merge 2 and 4; cut 70 words of background.
Result: 640 - 95 - 105 - 70 = 370 words.
Summary for the top: 'Order 55120, delivered 3 May, faulty from 12 May; I ask for a refund of 549 by 15 June. Details below.'