Scope Creep Control Procedure
Handle new requests without derailing the plan.
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Write a scope control procedure. Project type and size: [PROJECT]. Where scope creep has come from: [SOURCES]. Decision-makers: [DECISION_MAKERS]. Define the steps from a request arriving to a decision: log it, clarify what is really needed, assess impact on scope, schedule, cost and quality, present options (accept, defer, decline, swap for something else), decision by the right authority, and communication. Provide a change request form with fields, an impact assessment checklist, and a decision log. Add rules for small changes that can be handled without full review, with a limit on effort and cost that I set. Draft three polite responses to stakeholders who ask for extras: one for yes with trade-off, one for later, one for no. Include a monthly review of change trends. Add a short set of warning signs that scope is creeping, such as repeated small requests from one stakeholder or deliverables described differently in different documents, and an action for each. Provide a one-page summary of the procedure that can be pinned in the team space, and a quarterly retrospective question that asks what we agreed to and whether it was worth the trade-off. Add a worked example of one change request, invented: a stakeholder asks for an extra export format three weeks before launch. Fill in the change request form, the impact assessment on scope, schedule, cost and quality, the options presented (accept and move launch by four days, defer to release two, or swap for an existing item), the decision, and the message sent back. Label it an illustration. Add a threshold table with levels: changes under four hours handled by the team lead, between four hours and two days by the project manager, above that by the change board, with numbers I edit. Include a monthly trend chart described in text showing requests received, accepted, deferred and declined, and three questions that interpret the trend.
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