Procurement and Vendor Selection Plan for a Project
Choose suppliers in a structured way.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Plan vendor selection. What we need to buy and why: [NEED]. Budget and timeline: [BUDGET_AND_TIMELINE]. Must-have requirements: [MUST_HAVES]. Candidates: [CANDIDATES]. Produce: a requirements list with priorities; evaluation criteria with weights (default functionality 30, cost 25, delivery risk 15, support 15, security and compliance 10, references 5) and a scoring sheet with arithmetic for the candidates using my data; a request for information template of 12 questions; reference check questions; a demo script outline; a total cost of ownership comparison over three years (license, implementation, training, support, exit costs); and a decision memo structure. Add conflict-of-interest rules, a record-keeping checklist, and a note that procurement rules (especially for public bodies) and contracts need review by specialists in [JURISDICTION] [VERIFY]. Include a fairness check so all vendors get the same information. Show the weighted scoring table with arithmetic for each vendor, state any vendor failing a must-have as 'excluded' regardless of score, and close with a recommendation and the three conditions to put in the contract.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.