Audit intermediate Works with: Any AI

PowerPoint File Size and Embedded Media Audit

Table output Has example

• 📽️ PowerPoint

Find why a deck is huge and how to shrink it safely.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

My PowerPoint file is too large to email. File size and number of slides: [SIZE_AND_SLIDES]. Contents: images, videos, embedded charts, fonts, slide masters: [CONTENTS]. How it is shared: [SHARING].

Work on a copy. Return a table of causes and tests: high-resolution or uncompressed images, embedded videos, many unused layouts or masters, embedded workbooks behind charts, embedded fonts, and version history. For each, explain how to check its size in the copy and what to do [VERIFY menu names], including picture compression options and their effect on print quality. Estimate the saving in megabytes using my sizes and show the sum; example (invented): file 148 MB, 24 images at 4 MB = 96 MB, video 30 MB, embedded workbooks 12 MB, rest 10 MB. Suggest linking media instead of embedding where appropriate, with the risk of broken links.

Give an order of actions with expected savings, and alternatives for sharing: a PDF, a link to a shared drive, or a trimmed version. Do not recommend removing content without confirming.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented sizes: file 148 MB. 24 images at 4 MB = 96 MB; video 30 MB; embedded workbooks 12 MB; rest 10 MB. Compress images to about 0.5 MB each: saves 24 x 3.5 = 84 MB, leaving 64 MB. Link the video instead of embedding: saves 30 MB, leaving 34 MB. Result: 148 - 84 - 30 = 34 MB, small enough to email under a 35 MB limit that is common but must be confirmed with your mail system. Alternative: share a link to the file on the shared drive and keep the video as a link. Check afterwards: play the deck, confirm that images still look sharp on the projector, and keep an uncompressed master copy in the project folder.

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