Research Repository and Tagging System Setup
Set up a simple research repository with a tagging scheme, note template, naming rules and a weekly routine so insights can be found later.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Help me set up a research repository so insights are findable. Where our research notes live today: [CURRENT_STORAGE]. Types of research we do: [RESEARCH_TYPES]. Number of people who add or search notes: [CONTRIBUTORS]. Product areas: [PRODUCT_AREAS]. Frustrations with finding past work: [FINDING_FRUSTRATIONS]. Produce: a structure proposal using folders or databases suited to a small team, described for a tool such as a shared drive, wiki or spreadsheet, with [VERIFY] on any tool feature; a note template with the fields Title, Date, Researcher, Method, Participants (anonymised), Question, Key findings, Evidence (quotes with IDs), Confidence, Product area, Tags, Next step; a controlled tag list of no more than 25 tags grouped by theme, user type, journey stage and product area, with rules for adding a tag; a file naming convention with examples; and a quick-start guide for new joiners of under 200 words. Add a weekly 20 minute routine for tagging and a quarterly clean-up checklist that counts untagged notes and reports a percentage with the arithmetic. Include privacy rules: store recordings and personal data only as long as needed and restrict access, following your organisation's policy and local law [VERIFY]. Do not invent tools, features or participant details. Do not store identifying details in shared notes unless consent and security allow it. Add a worked example with invented figures: 120 notes, 31 untagged, 14 with duplicate tags, and compute the clean-up targets.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.