Create intermediate Works with: Any AI

Tagging Taxonomy Designer

Table output Has example

Create a small, consistent tag system.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Design a tagging system for my notes. Number of notes and topics: [NOTE_VOLUME_AND_TOPICS]. Tool: [TOOL]. How I search and retrieve notes: [RETRIEVAL_HABITS]. Examples of notes (titles and content types): [NOTE_EXAMPLES]. Existing tags (paste the list): [EXISTING_TAGS].

Return:
1. Principles: tags answer "how will I find this?"; prefer few tags; link for topics that deserve their own page; use properties for structured data such as status and type.
2. A proposed taxonomy with up to 4 tag families: type (meeting, idea, reference), status (inbox, active, waiting, done), context or area (work, home), and optional topic tags. Table: Tag | Meaning | When to use | When not to use | Example.
3. Rules: naming (lowercase, singular, hyphens), maximum tags per note (three), hierarchy approach (nested tags only if needed), and how to avoid synonyms.
4. Cleanup of my existing tags: a table mapping each old tag to Keep, Rename, Merge, or Delete, with the new tag and reason.
5. A short guide for tagging in 10 seconds.
6. Saved searches or views using the tags.
7. Maintenance: a monthly review to merge duplicates and delete unused tags, and a log of changes.

Include an example of five notes tagged under the new system, and warn about tag sprawl.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Tag family | Tag | Meaning | Use | Do not use
type | meeting | notes from a meeting | every meeting note | for plans
status | inbox | unprocessed | new notes | for archived items
context | work | work-related | project notes | for personal
Cleanup of existing tags: "mtgs" -> merge into meeting; "misc" -> delete; "todo" -> rename to status/open.
Rules: lowercase, singular, hyphens, maximum three tags. Saved search: type:meeting AND status:inbox. Monthly review merges duplicates. Example notes tagged under the new system provided.

• tags