Weekly Online Class or Club Session Setup With Recurring Meeting Rules
Set up a recurring Zoom session that is welcoming and easy to manage.
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Plan a recurring Zoom session for [CLASS_OR_CLUB]. Audience and size: [AUDIENCE_AND_SIZE]. Schedule: [SCHEDULE]. Activities (talk, discussion, practice, breakout rooms): [ACTIVITIES]. Needs (captions, recording, registration): [NEEDS]. Provide a setup plan: meeting settings to consider and the reason for each (passcode, waiting room, who can share, chat settings, recording, captions, breakouts) with a note that names vary by plan [VERIFY]; a session template with timings that add up (arrival 5 minutes, welcome 5, main 35, break-outs 10, wrap-up 5); roles (host, co-host, chat monitor); a welcome message with ground rules; a plan for latecomers and disruptions; accessibility steps; and a post-session routine (share notes, recording, follow-up). Include a first-session checklist and a termly review. Do not suggest recording people without telling them. Mark consent requirements [VERIFY]. Add a worked first-session script: host arrives 15 minutes early and tests audio, welcome message in the chat, ground rules read in 30 seconds, a prompt for people to introduce themselves in one sentence, and a plan for a participant with a poor connection. Include accessibility steps such as captions and sharing slides beforehand.
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