Zoom Recording Consent Notice and Retention Plan
Write a clear notice and decide how long recordings are kept.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Help me write a recording notice and retention plan for Zoom meetings. Types of meetings I record: [MEETING_TYPES]. Who attends (staff, customers, students, members of the public): [ATTENDEES]. Why we record: [PURPOSE]. Where recordings are stored and who can access them: [STORAGE_AND_ACCESS]. Rules that apply to us, as far as I know: [RULES_KNOWN]. Write in plain language at about a 12-year-old reading level, within one page: a short notice for invitations, a spoken notice for the start of the meeting, a text for the chat, an option for people who do not want to be recorded, a retention table by meeting type (who decides and when recordings are deleted), and a short procedure for access and deletion requests. Host checklist: announce, check the recording indicator, pause for sensitive parts, store securely, share by link not by file, and delete on schedule. Do not state what the law requires: consent and recording rules differ by place and relationship, so I must check the law and my organisation's policy with a qualified person [VERIFY]. List the decisions for the person responsible for legal or data protection matters as questions.
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