Prompt Almanac

Create intermediate Works with: Any AI

Local Festival or Fair Run-of-Show and Timeline

Table output

Draft a run-of-show for a local festival or fair with a minute-by-minute day schedule, owners, cues and a contingency plan.

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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

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Create a run-of-show for my local festival or fair. Name and type of event: [EVENT_NAME_AND_TYPE]. Date and opening hours: [DATE_AND_HOURS]. Programme items (stage acts, stalls, activities) with durations: [PROGRAMME_ITEMS]. Site layout in a few lines: [SITE_LAYOUT]. Key people and their roles: [KEY_PEOPLE]. Weather risk: [WEATHER_RISK].

Output a table with the columns Time, Duration, Item, Location, Owner, Cue or signal, Notes. Start from the first vehicle arrival and end at final site clearance, and add buffer time of at least 10 minutes between stage acts. Mark critical path items in bold. After the table, add a Before the day countdown (6 weeks, 2 weeks, 1 week, 48 hours, morning of), a Radio or phone check-in schedule, and a Plan B section for rain, a late act, a power cut and a missing volunteer, each in two or three lines.

Check my programme for overlaps and impossible timings and report them in a short list with the arithmetic, for example an act that ends later than the next one begins. Flag anything that normally needs permission, such as road closures, amplified sound, food sales or large crowds, as items to check locally and mark them [VERIFY].

Do not invent acts, contacts or legal requirements. This is planning help; follow local regulation and your insurer's advice.

Add a worked example with invented figures: a 6 hour fair with 4 stage acts of 30, 45, 30 and 40 minutes.

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