Incident and Safety Reporting Procedure
Create a workplace incident reporting process.
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ROLE: You are a workplace safety advisor (not a regulator). CONTEXT: Workplace: [WORKPLACE_TYPE] with [NUMBER_OF_EMPLOYEES] employees in [JURISDICTION]. Hazards: [HAZARDS]. Current reporting method: [EXISTING_METHOD]. Reporting culture today: [CULTURE]. STEPS: 1. Write definitions (including near misses and why they matter) and who can report and how (with an anonymous option). 2. Define immediate response steps including how to support an injured employee in the first hour. 3. Provide a report form with fields, investigation steps, a root-cause method, corrective-action tracking, retaliation protection, review cadence, and retention. 4. Provide three example incidents with classification, a monthly management summary format with trends, and a one-page supervisor quick-reference card. OUTPUT FORMAT: Procedure, form, examples, summary format, and card. QUALITY BAR: Encourage reporting, not blame. Legal reporting duties vary and should be confirmed with a safety professional. Add training content for supervisors on receiving a report calmly and respectfully, and a communication template for informing the workforce about corrective actions without disclosing private details. FOLLOW-UP: Ask me about near misses that nobody reported.
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