Privacy Notice Near Signup Forms Plain Language Audit
Check the privacy wording linked from your email signup forms for clarity, accuracy and consistency with what you do, and draft a short summary.
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[VERIFY] [TO FILL IN] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Please review the privacy information connected to my email signup forms and tell me where it is unclear or does not match what I actually do. This is a drafting and consistency review, not legal advice. Mark every legal or regulatory point [VERIFY] and recommend review by a qualified adviser before publishing. Inputs: the privacy notice text or relevant sections [PRIVACY_NOTICE_TEXT], the data I collect through each form [DATA_COLLECTED], the tools and services that receive the data, such as my email platform and form plugin [SERVICES_USED], how long I keep subscriber data [RETENTION_PRACTICE], and who handles requests to see or remove data [REQUEST_CONTACT]. Return: (1) a comparison table with columns Topic, What the notice says, What I do, Match? (Yes / Partly / No / Not stated), Fix; topics should include what is collected, why, who receives it, retention, how to unsubscribe, how to ask for access or removal, cookies or tracking in emails, and contact details; (2) a count of mismatches and gaps; (3) a readability check: long sentences, jargon, and a suggested target reading level; (4) a short "plain summary" box of up to 90 words to display next to the form, using only facts I provided; (5) a checklist of places the notice should be linked (form, confirmation email, footer); (6) a review date plan, with triggers such as changing email provider. Guardrails: do not invent rights, retention periods or legal bases. Where I gave no information, show [TO FILL IN]. Don't copy another company's policy. Add a worked example with invented details: the notice says data is deleted after 12 months but I keep subscribers indefinitely. Show the Mismatch row and two honest ways to resolve it.
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