Audit advanced Works with: Any AI

Zoom Recording Storage and Retention Audit

Table output Has example

• 🎥 Zoom

Find where recordings are, who can see them and how long they are kept (defensive).

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Audit our Zoom recordings using anonymised data. List of recordings with date, meeting type, owner, storage location, sharing status and size: [RECORDING_LIST]. Our retention policy: [POLICY]. Types of content: [CONTENT_TYPES].

Calculate the total number and size, the share older than the policy allows, recordings shared with anyone who has the link, recordings with no owner, recordings of sensitive meetings, and recordings stored on personal devices, with arithmetic and the storage freed in gigabytes. Example (invented): 640 recordings and 410 GB, of which 190 (29.7 percent, 118 GB) are older than the 12-month rule. For each category propose an action: keep, move, restrict access or delete. Do not recommend deleting anything that may be needed for legal reasons or under hold; ask the right person [VERIFY]. State what is unknown, such as who has downloaded files.

Return a table, a clean-up schedule, a message to owners, and a rule for new recordings: where they are saved, who can view them, and when they are deleted.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented list: 640 recordings, 410 GB. Older than the 12-month rule: 190 (29.7 percent), 118 GB. Link-shared with anyone: 52. No owner: 31. After approval, deleting the 190 frees 118 GB, leaving 292 GB (71.2 percent of the total). Proposed rule: recordings of internal meetings are kept for 6 months, training recordings for 24 months, and recordings of sensitive meetings are not made unless a policy reason exists. Sharing: link access limited to people in the organisation, with a passcode for external viewers. Safety check: the 52 publicly shared links are reviewed first, with owners asked to confirm within 5 working days.

• zoom