Audit intermediate Works with: Any AI

Trello Board Access and Sharing Review

Table output Has example

• 🗂️ Trello

Check who can see and edit boards and what is stored on them.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Review access to our Trello boards as a defensive review of boards my organisation owns. Boards, visibility settings and members with roles: [BOARDS_AND_ACCESS]. Types of information on cards: [CARD_CONTENT]. Guests and external collaborators: [GUESTS]. Our data policy: [POLICY].

Check for public or link-shareable boards holding internal information, former staff or contractors still listed, guests with edit rights, boards with no admin, and sensitive data in card descriptions or attachments. Present a ranked list with the worst first and one plain sentence on why each matters, rated by risk and effort. Suggest a simple rule for what may never be put on a card, such as passwords or identity numbers, and where to store them properly. Example (invented review of 12 boards): public visibility on 1 board, a planning board with client names.

Return a table of findings and actions, a message to board admins, and a quarterly access review routine. Mark settings you are unsure about [VERIFY]. Do not change anything before the board owner agrees, keep sensitive examples out of your reply, and give no steps for bypassing access controls.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented review of 12 boards. Public visibility: 1 board (a planning board with client names). Members with admin rights: 14 across the boards, of which 6 are people who left. Guests with edit rights: 5. Boards with no admin: 2.
Actions: change visibility of the public board to private after checking with its owner; remove the 6 former staff; reduce guests to comment-only where editing is not needed; assign admins to the 2 orphan boards. After the changes, admins fall from 14 to 8 and public boards from 1 to 0. Repeat the review quarterly.

• trello