Sharing Links and Permissions Sprawl Audit
Find overshared files and unique permissions that are hard to manage.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit permissions in a SharePoint site. A description or export of libraries, folders with unique permissions, sharing links (anyone, organisation, specific people), and external users: [PERMISSIONS_DATA]. Sensitive content: [SENSITIVE_CONTENT]. Our sharing policy: [SHARING_POLICY]. Make a table with Location, Permission or link type, Who has access, Sensitive (yes or no), Last accessed, Risk (high, medium, low), and Action. Count items with unique permissions, 'anyone' links, and external users, and show the percentage of libraries affected. Identify former staff, broad groups on sensitive folders, and stale shares. Recommend a target model, a cleanup order starting with sensitive locations, and a communication plan so people are not surprised. Provide an owner confirmation message and a monthly review routine. Mark SharePoint admin settings [VERIFY] and ask an administrator before making changes. Add a worked count: 320 files, 41 with 'anyone' links (12.8 percent), 11 of those in HR folders, 9 external users with edit rights, and a first-week plan that fixes the 11 sensitive links, then reviews the rest by owner. Include a template message to file owners.
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