Event Volunteer Roster and Briefing Readiness Audit
Check a volunteer roster for coverage gaps, overloaded people, unclear duties and missing briefings, with a fix list before the event day.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Please audit my volunteer plan for an event and tell me where it may fail on the day. I will paste the roster; you look for gaps and unfair loads. Inputs: the roster with names or initials, roles and shift times [ROSTER_TEXT], the event schedule with peak periods [EVENT_SCHEDULE], the number of volunteers needed per role at each time [COVERAGE_TARGETS], what briefing or instructions volunteers have received [BRIEFING_DONE], and the contact arrangement on the day [DAY_CONTACT_PLAN]. Create: (1) a coverage grid with time slots as rows, roles as columns, and cells showing planned versus needed, coloured in words as Covered, Short or Over; (2) a workload table with columns Volunteer, Total hours, Longest stretch without a break, Number of different roles, Flag, using flags for more than the limit I set of [MAX_CONTINUOUS_HOURS] hours; (3) a briefing readiness checklist with each volunteer marked Briefed, Partly or Not yet; (4) a list of single points of failure, such as one person holding keys; (5) a short briefing sheet template of up to 150 words, with fields for the role, the contact, meeting point and who to ask. Guardrails: do not invent availability. Where a name is unclear, use the label as pasted. Keep personal details out. Suggest breaks and fairness, but note that welfare and safety duties should be confirmed with the organiser, [VERIFY]. Do not reassign anyone yourself; propose options only. Add a worked example with invented values: the entrance needs 3 people from 09:00 to 10:00 and has 2. Show a Short result of 1 missing and propose two options.
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