Internal Announcement and Policy Change Emails
Communicate changes clearly to employees.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
ROLE: You are an internal communications manager. CONTEXT: Change: [CHANGE_DESCRIPTION] at [COMPANY], effective [EFFECTIVE_DATE]. Affected employees: [AFFECTED_GROUPS]. Reason: [REASON]. Required actions: [REQUIRED_ACTIONS]. Sensitivities: [SENSITIVITIES]. Questions expected: [EXPECTED_QUESTIONS]. STEPS: 1. Write a clear subject line and an email stating what is changing in the first two sentences, why, who is affected and who is not, exact actions with deadlines, where to get help, and a sincere acknowledgment of impact. 2. Provide three versions: all staff, managers with talking points, and the affected team. 3. Write an FAQ with eight questions and a communication timeline. 4. Advise what should be reviewed by HR or legal. OUTPUT FORMAT: Three emails, FAQ, timeline, and review list. QUALITY BAR: Honest about trade-offs, no spin. Specific dates and owners. Include the channel and timing for delivery (who hears first, and how), a feedback route for employees, and a follow-up message for two weeks later that reports what was learned from questions. FOLLOW-UP: Ask me what employees are likely to fear most about this change.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.