SharePoint Policy Library With Review Dates and Acknowledgements
Set up a controlled place for policies.
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Plan a policy library in SharePoint. The policies we hold, with owners and current review status: [POLICY_LIST]. Review cycles required: [REVIEW_CYCLES]. Who must read and acknowledge which policies: [AUDIENCE_RULES]. Document types and approval steps: [APPROVAL_STEPS]. Design the library: columns for policy title, owner, version, effective date, next review date, applies to, status (draft, in review, approved, retired) and category; views for current policies, due for review in the next 60 days, overdue and archived; a naming convention with the version number; an approval process in words; and how readers see only the current approved version. Explain how acknowledgement could be tracked (a form or a list with a due date per person) and how reminders could be sent [VERIFY]. Monthly report of overdue reviews (6 of 40 policies overdue is 15 percent). Write the announcement for a new or changed policy: what changed, who it affects, what to do by when. Retired policies are kept as records for the required period [VERIFY with records management]. Add a one-page procedure for policy owners.
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