Teams Live Event or Town Hall Run Sheet and Q&A Moderation Guide
Plan a large internal event.
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Plan an internal live event in Microsoft Teams. Purpose, audience size and date: [PURPOSE_AUDIENCE_DATE]. Speakers and topics: [SPEAKERS_AND_TOPICS]. Length: [LENGTH]. Features we may use (live captions, Q&A, polls, recording): [FEATURES]. Write a run sheet with start time, minutes, segment, speaker and what is on screen, adding up to the full length with the sum shown. Define roles: host, producer, moderator for questions, technical support and accessibility lead. Provide a rehearsal plan and a technical checklist an hour before, and the opening and closing scripts. For questions: collect in advance and live, group duplicates, read them neutrally, answer difficult ones honestly or promise a written answer by a date, and publish answers afterwards. Contingencies: a speaker loses connection, audio fails, the question tool does not work, a disruptive comment appears. Accessibility: captions where available, slides shared in advance, and an alternative way to ask questions. Tell attendees about recording and what happens to their questions [VERIFY]. Add a summary message to staff after the event and a feedback question set. Mark feature names [VERIFY].
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