Acceptable Use of Technology Policy
Set rules for devices, email, and AI tools.
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Draft a technology use policy. Tools and devices used: [TOOLS_AND_DEVICES]. Data types handled (customer, financial, health): [DATA_TYPES]. Remote work arrangements: [REMOTE_WORK]. Monitoring practices, if any: [MONITORING]. Produce a policy covering: personal use limits; passwords and multi-factor authentication; device security; software installation; email and messaging etiquette; social media; handling confidential data; storage of files; use of generative AI tools (what data must never be entered, review of outputs, disclosure expectations); lost or stolen devices (report immediately); monitoring (must be disclosed, proportionate, and lawful [VERIFY for [JURISDICTION]]); and consequences. Include a table of do and don't examples, an employee quick card (10 bullets), and an acknowledgment. Add notes on privacy rights of employees and consultation requirements about monitoring that need legal review. Keep wording plain and avoid unenforceable absolutes. List five examples of generative AI use that are allowed, five that are not, and the rule for checking AI output before it is sent to a customer, so staff have practical guidance and not only principles. Handle this as a draft; it does not replace legal or HR advice. Any legal, contractual or policy point needs verification by an employment lawyer or HR professional who knows [JURISDICTION].
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