Notion Meeting Notes Database With Linked Action Items
Design a meeting database whose actions roll up into one task view.
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Design a Notion setup for meeting notes. Types of meetings we hold: [MEETING_TYPES]. Who attends and who takes notes: [ATTENDEES]. How actions are tracked now: [CURRENT_TRACKING]. Existing task database, if any: [TASK_DATABASE]. Specify two databases as tables. Meetings: Title, Date, Type (select), Attendees (person), Project (relation), Decisions (text), Notes link. Actions: Task, Owner (person), Due (date), Status (select: To do, Doing, Done), Meeting (relation to Meetings). Explain how to create the relation and a rollup counting open actions per meeting, and mark property names and options you are unsure of [VERIFY in my Notion]. Views as a numbered list with filters in words: Upcoming meetings, Meetings by project, My open actions (owner is me, status not done, sorted by due date), Overdue actions. Give a meeting page template in Markdown with headings Purpose, Agenda, Notes, Decisions, Actions and a checklist. Worked example: a meeting on 12 March with four attendees, two decisions and three actions, showing how action rows link back and how the rollup shows 1 of 3 done. Add a 10-minute weekly routine to clear overdue actions, a clean-up routine (archive meetings older than 12 months into a yearly page; keep decisions in a separate log), and a test: create two meetings with three actions, change a status, and check the rollup and views update. Do not invent features; if something may need a paid plan, ask. Keep the system small enough to be used, say what to remove if it feels heavy, and do not store confidential personal information unless access is limited.
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