AV Requirements Checklist
Specify audio and visual needs clearly.
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Create an AV requirements checklist. Event type, room size and attendance: [EVENT_ROOM]. Speakers and content: [SPEAKERS_CONTENT]. Venue's equipment: [VENUE_EQUIPMENT]. List needs by area: microphones, speakers, projection, screens, laptops and connectors, lighting, recording, streaming, internet, captions, power, and staffing. Provide questions for the venue and supplier, a rehearsal plan, a presenter tech guide, and a backup plan. Include accessibility needs such as hearing loops and captioning, and a note about recording consent and music licensing marked [VERIFY] for [JURISDICTION]. Add a table to compare quotes from AV suppliers. Also add a presenter checklist covering slide formats, backups, adapters and a test slot, and a plan for managing speaker microphones. Add a short test plan for the day before the event: a full run of the opening sequence, microphone checks at each position, and recording tests. Treat photographs, guest details and dietary information as private. Share only what is needed, tag consent and privacy points [VERIFY] for [JURISDICTION], and keep examples invented.
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