Word Business Letter Template With Styles and Merge Fields
Create a letter template that others can reuse.
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Create a Word letter template. Organisation, letterhead details and brand: [ORGANISATION_DETAILS]. Typical letter types: [LETTER_TYPES]. People who use it: [USERS]. Design the layout: letterhead in the header, date, recipient block, reference, salutation, body style, sign-off, signature block, and a footer with registration details [VERIFY what must appear in my place]. Styles table with Style, Use, Font, Size, Spacing and Based on (for example Letter body at 11 points with 6 points after, Address at 11 with no spacing, Signature name bold). Write three example paragraphs with invented content and a sample letter with merge fields in guillemets: «Title» «Surname», «Address1», «Reference». Explain saving as a template and adding merge fields [VERIFY], and checks for the merge: preview records, test the longest and shortest names, check missing data cases, and print or save a few before the full run. Include a ten-rule style guide for tone and layout, an accessibility check for PDF output, and a maintenance rule of one owner with a version number in the file properties. Menu names and functions differ by version and subscription [VERIFY].
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