Prompt Almanac

Create intermediate Works with: Any AI

Reusable Prompt Template System With Variables

Structured brief Has example

Build fill-in-the-blank prompts for repeatable tasks.

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Design a template system for prompts I reuse. Tasks I repeat: [REPEATED_TASKS]. Inputs that change each time: [CHANGING_INPUTS]. Where I run prompts (chat, a document, a spreadsheet, a script): [WHERE_I_RUN_PROMPTS].

Produce:
1. A template format: fixed instruction text, variables in [UPPER_CASE_BRACKETS], optional blocks, and defaults. Explain naming rules for variables and a variable dictionary with allowed values.
2. Three complete templates for my repeated tasks, each with the variables listed, a one-line description, a filled example, and the expected output format.
3. A method to fill templates: manual copy, spreadsheet merge (a formula that builds the final prompt from cells), or a short script; include the spreadsheet formula and a small script outline.
4. Validation: a checklist to catch missing variables, leftover brackets, and contradictory values before sending.
5. Maintenance: versioning and a test input for each template.
6. Safety: do not put confidential data in shared templates, and mask sensitive values.
7. Tips for conditional sections ("If [AUDIENCE] is executive, include a one-line summary first").

Show a before-and-after: a long ad-hoc prompt versus the template version, and the time saved. Keep templates short and testable.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

See an example result (fictional data)
Template: Customer reply
"Write a [TONE] reply to the email below for [COMPANY]. Goal: [GOAL]. Facts you may use: [FACTS]. Do not promise anything not in the facts. Length: [LENGTH]. Email: [EMAIL]"
Variable dictionary: TONE (warm, firm), GOAL (apologize, decline, confirm), LENGTH (80, 120 words).
Spreadsheet merge: =SUBSTITUTE(SUBSTITUTE(Template, "[TONE]", B2), "[GOAL]", C2).
Validation: no leftover brackets, values consistent. Before: a 150-word ad-hoc prompt; after: template filled in 40 seconds. Do not put confidential data into shared templates. Maintenance: version every template and keep one test input for each. Conditional sections: "If [AUDIENCE] is executive, include a one-line summary first." Fill method options: manual copy, spreadsheet merge, or a short script.

Illustrative only, made-up data. Your results will differ and must be reviewed.

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