Audit intermediate Works with: Any AI

Team Calendar and Deadline Collision Audit

Table output Has example

Find weeks where deadlines, leave and meetings collide.

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Audit a team's calendar for collisions. Deadlines with dates and owners, planned leave by person, and recurring meetings by week for the next eight weeks: [CALENDAR_DATA]. Working hours and capacity per person: [CAPACITY].

Build a week-by-week table with deadlines, people on leave, available hours per person (capacity minus leave and meetings), and workload estimated from tasks with hours I provide, with the arithmetic. Highlight weeks where workload exceeds available hours, deadlines on the same day for the same person, and single points of failure when someone is away. Suggest moving, splitting or delegating items, and a rule for adding deadlines (a check against capacity). Draft a message to the team.

Use only my data and mark estimates as estimates.

Add a worked week: capacity 4 people x 32 hours = 128 hours, minus leave 24 and meetings 16 gives 88 available; tasks due that week total 104 hours, so the team is 16 hours over; show which task can move and which person has two deadlines on Thursday. Draft the message to the team.

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Week 3: capacity 4 people x 32 hours = 128 hours; leave 24 hours; meetings 16 hours; available 88 hours.
Tasks due: report 40 hours, audit prep 36 hours, client call prep 28 hours = 104 hours. Over capacity by 16 hours.
Collision: Priya has the report and the client call on Thursday. Options: move the client call prep to Chen (12 hours), push the audit prep by two days (saves pressure on Wednesday), ask for a two-day extension on the report.
Message: 'Week 3 is over capacity by about 16 hours; here are three options. Which do you prefer?'

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