Teams Files and Storage Practice Audit
Check where files live and how they are shared.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit how files are stored and shared through Microsoft Teams. Examples of locations (channel Files tab, personal OneDrive, chat uploads, email attachments): [FILE_PRACTICES]. Team and channel structure: [STRUCTURE]. Our policy on shared storage: [POLICY]. Explain in plain words where files end up in each case I described and where permissions come from, marking every statement about how Teams stores files [VERIFY] so I can confirm it with IT. Check for files in private chats that others need, duplicate versions, files without owners, sensitive files in broad channels, inconsistent folder structures, and sharing links that give wider access than intended. Count examples in each risk class with percentages. Return a table with Practice, Risk, Evidence, Fix and Effort; a folder standard of at most three levels with an example for one project and naming rules with dates and versions; a phased migration plan with checkpoints so links do not break, with hours for each phase; and short staff rules. Do not move files before owners agree, and say what to test first.
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Replace each bracketed placeholder with your own details, then paste into Claude, Gemini, ChatGPT or another assistant.