Approval Process Delay and Control Review
Check that approvals are timely and meaningful.
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Audit approvals. Approval steps, approvers, request volume, time to decision and rejection rates: [APPROVAL_DATA]. Calculate average and longest wait for each step. Look for steps that approve nearly everything, steps that delay without adding control, approvers who are bottlenecks, and requests approved by someone with a conflict. Propose thresholds under which approval is not needed and a deputy rule. Return a table, recommendations and a control that keeps the important checks. Add a worked sample: requests under 100 approved in 98 percent of cases, taking an average of 2 days; this is a candidate for delegating with a limit and a monthly review. Requests over 5,000 approved after an average 6 days, with 12 percent rejected; keep. One approver is a bottleneck handling 70 percent of requests; add a deputy. A conflict case: a manager approved a purchase from a supplier owned by a relative; require declarations. Add a short note on documentation: record the approver, the date and the reason for each decision so that the control can be shown to an auditor, and review a sample of ten approvals a quarter.
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