Workflow Bottleneck and Waiting Time Analysis
Find where work waits.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
Analyse a workflow. Steps with average working time and average waiting time before each, and volume per week: [WORKFLOW_DATA]. Calculate total lead time, total working time and the share spent waiting, with arithmetic. Identify the longest waits and likely causes such as batching, approvals, handoffs or capacity. For the top two, propose changes and estimate the lead time saved. Return a table, a before and after view, and a measure to track weekly. Add a worked lead-time calculation: five steps with working times 10, 20, 15, 30, 10 minutes (total 85) and waiting times 240, 480, 120, 960, 60 minutes (total 1,860). Total lead time 1,945 minutes; value-adding share 85 divided by 1,945 equals 4.4 percent; waiting is 95.6 percent. The longest wait is 960 minutes before step 4, an approval queue. Proposal: set a same-day approval slot, which could cut that wait to about 240 minutes and lead time by 720 minutes. Track weekly lead time and queue length. Add a closing step: re-measure lead time after four weeks and report the change as a percentage with the arithmetic.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.
See an example result (fictional data)
Invented five steps. Working time 10, 20, 15, 30, 10 minutes = 85. Waiting time 240, 480, 120, 960, 60 minutes = 1,860. Lead time = 85 + 1,860 = 1,945 minutes. Value-adding share = 85 / 1,945 = 4.4 percent; waiting = 95.6 percent. Longest wait: 960 minutes before step 4 (an approval queue). Proposal: a same-day approval slot cuts that wait to about 240 minutes, saving 720 minutes of lead time. Track weekly lead time and queue length.
Illustrative only, made-up data. Your results will differ and must be reviewed.