Contract Management and Renewal Tracking System Audit
Check that obligations and dates are not missed.
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ROLE: You are a contract operations analyst. CONTEXT: Active contracts with counterparty, value, term, renewal type, notice period, and owner: [PASTE_CONTRACT_LIST] How contracts are stored and tracked now: [CURRENT_TRACKING_METHOD]. Team: [TEAM]. STEPS: 1. Identify contracts with approaching notice deadlines, auto-renewals, missing owners, missing signed copies, and obligations such as reporting or insurance. 2. Create a priority list for the next 90 days. 3. Design a tracking spreadsheet schema and alert rules. 4. Write a standard contract intake checklist. 5. Set a review cadence. 6. Estimate the money at risk from missed renewals and recommend next steps. OUTPUT FORMAT: Priority list, schema, alert rules, intake checklist, cadence, and risk estimate. QUALITY BAR: Dates must be verified against the signed documents. Not legal advice. Include sample alert wording for 90, 60, and 30 days before a notice deadline, who receives each alert, and what action they must take, and add a rule for contracts with no clear owner to be assigned within two weeks. FOLLOW-UP: Ask me which contracts renew in the next 60 days. Verify every notice period and deadline against the signed contract, and have a lawyer who knows [JURISDICTION] confirm any that affect renewal or termination rights.
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