Xero Contacts, Supplier Bank Details and Duplicate Payments Review (Defensive)
Check for duplicate suppliers and payment risks.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review supplier records and payments in Xero for control weaknesses, as a defensive review of my own books; recommend preventive controls and avoid accusations. Supplier list with names, addresses, and bank details held described only by whether present and last changed (never the numbers): [SUPPLIER_LIST]. Bills and payments for the last six months with supplier, invoice number, date and amount: [PAYMENT_DATA]. Approval process for payments and for changes to bank details: [APPROVAL_PROCESS]. Look for suppliers with similar names, duplicate invoice numbers, the same amount paid twice, changed bank details without a recorded verification call, payments just below approval limits, and suppliers with no activity but active records. Count each and show the value at risk. Be proportionate for a small business. Return a table (Finding, Evidence, Risk, Control) and a procedure for verifying bank detail changes by calling a number already on file. Never ask me to paste actual account numbers. Keep to bookkeeping education; tax and reporting treatment depends on the country and belongs with a qualified adviser, so add those points to a question list [VERIFY].
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