QuickBooks User Access, Audit Trail and Duplicate Vendor Review
Check who can do what and look for control gaps (defensive).
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review controls in QuickBooks as a defensive review of my own business books. Users and their roles or permissions: [USERS_AND_ROLES]. Audit log extract of changes to bank details, vendors, deleted or edited transactions: [AUDIT_LOG_EXTRACT]. Vendor list with bank details held and addresses (anonymised): [VENDOR_LIST]. Our approval rules for payments: [PAYMENT_RULES]. Look for users with more access than their role needs, shared logins, former staff still active, changes to vendor bank details without a second check, edits to closed periods, deleted transactions without notes, and duplicate vendors or vendors with matching bank details or addresses. Explain the fraud-prevention reason for each check and recommend controls, not ways to evade them. Be proportionate for a very small business, where the owner reviewing a weekly report may be the best control. Return a table with Finding, Risk, Evidence and Control, and a quarterly routine. Mark permission names and audit features [VERIFY]. Do not ask me to paste real bank details. Treat this as learning material only; tax and regulatory treatment is for a qualified adviser to decide, so list what to confirm with my accountant [VERIFY].
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