Gift, Hospitality and Conflict Register Audit
Check disclosures and approvals.
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Audit the gifts register. Register entries with codes, values and approvals: [REGISTER]. Policy limits: [POLICY]. Suppliers in the period: [SUPPLIER_LIST]. Check entries over the limit, missing approvals, repeated gifts from the same supplier and missing entries when procurement decisions followed. Present patterns as questions. Return a table and recommendations: clearer limits, a simple form and an annual declaration. Add a worked sample: gifts register shows 9 entries in the year; two over the limit of 50 without approval; one supplier gave three gifts totalling 140 across the quarter in which a contract was renewed. Present as questions: was the renewal decision independent? Calculate: 140 divided by the limit 50 is 2.8 times. Suggest a simple declaration form and approval route. Add a worked example of a register entry and a review: date, giver, recipient code, item, estimated value, decision and approver. Review quarterly for entries near the limit, the same giver repeating, and gifts offered around tendering. Provide a short staff guide: when to decline, how to record, and who to ask.
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