Word Template Handover and Maintenance Audit
Check that a template is documented and safe to reuse.
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Audit a Word template before handing it to others. Description of the template: [TEMPLATE_DESCRIPTION]. Styles list: [STYLES]. Fields, macros or content controls used: [FEATURES]. Who will use it: [USERS]. Check for styles with unclear names, unused styles, direct formatting, hidden text, old author names or tracked changes in the file properties, broken fields, macros (note any that need security review; do not recommend enabling macros from unknown sources), links to files on a personal drive, missing instructions, and version control. Rank issues by risk to users. Explain how to inspect a document for hidden data before sharing [VERIFY menu names]. Return a table of findings, a handover checklist with an owner and review date, a naming convention for versions, a short README text (purpose, owner, how to request changes), and a new-user test: someone creates a document from the template in ten minutes while you note where they get stuck.
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