Canva Folder, Version and Asset Hygiene Review
Find duplicates, old versions and unclear names.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review how designs are stored. List of folders and designs with names, dates, owners and sharing: [DESIGN_LIST]. Find duplicates, copies named final or final2, old campaign designs in active folders, designs with no owner, and unclear names. Count each category and show percentages, for example 38 of 160 designs with 'final' in the name is 23.8 percent. Look for causes: no owner for a folder, no rule for when a design is finished, and brand assets copied rather than shared. Propose a structure by area then year (Marketing, Events, Training), a naming pattern with date and purpose, a read-only folder for approved finals where the plan allows [VERIFY], an archive rule for drafts older than 90 days, and a brand folder holding logos, colours and fonts only. Plan a two-hour clean-up session with the owners to consult, and a message announcing the new rules. Return a table and a plan.
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