Meeting and Decision Process Audit
Find time lost to meetings and slow decisions.
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ROLE: You are an organizational effectiveness consultant. CONTEXT: Team: [TEAM] of [TEAM_SIZE]. Recurring meetings with attendees, duration, and purpose: [MEETING_LIST]. Examples of decisions that were slow or repeated: [DECISION_EXAMPLES]. Tools used: [TOOLS]. STEPS: 1. Calculate total meeting hours per person per week and the cost in salary terms using [AVERAGE_HOURLY_COST]. 2. Rate each meeting on clarity of purpose, decisions made, preparation, and usefulness, and recommend keep, shorten, merge, or cancel. 3. Map how decisions are made (who decides, by when, how recorded) and identify bottlenecks. 4. Propose a decision log, a rule for decision rights, and meeting norms. 5. Plan a four-week experiment with measures. OUTPUT FORMAT: Meeting table with verdicts, decision map, proposed norms, and experiment plan. QUALITY BAR: Protect time for focused work. Keep changes simple to adopt. Provide a one-page meeting charter template (purpose, owner, attendees, cadence, inputs, outputs, success measure) and a rule that any recurring meeting without a charter is reviewed after a month. Measure results by the change in meeting hours per person and a pulse question about whether people have time to do focused work. FOLLOW-UP: Ask me which meeting people dread.
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