Resource Cost Tracker for Projects
Track labor and expense costs per project.
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Create a project cost tracker with time and expenses. Projects and budgets: [PROJECTS_AND_BUDGETS]. Roles and cost rates: [ROLES_AND_RATES]. Other cost categories: [OTHER_COSTS]. Reporting period: [PERIOD]. Spreadsheet app: [SPREADSHEET_APP]. Model the calculations on this example. Project Atlas, budget 40,000. Time entries: designer 30 hours at 60 = 1,800; developer 80 hours at 75 = 6,000. Expenses: software 500. Cost to date = 8,300; 20.75 percent of budget used. If 35 percent of the work is done, earned value = 14,000, so cost is running over plan by 5,700 in earned-value terms (an early warning). Forecast at completion = cost to date divided by percent complete = 8,300 / 0.35 = 23,714, if the pace continues. Design the workbook: a time entry tab (date, person, project, task, hours, role), an expense tab, a rates tab, a project summary with formulas for labor cost by role, expenses, total cost, percent of budget used, burn rate per week, estimate at completion using an editable percent complete, and alerts at 80 and 100 percent of budget. Add a monthly summary, a margin view if billable (revenue minus cost), data validation using consistent project codes, and a close routine to reconcile with payroll and invoices. Provide sample data and the expected outputs. Warn that percent complete is a judgement and must be estimated honestly.
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