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SharePoint Migration Plan From Network Drives

Table output Has example

• 🏢 SharePoint

Plan the move of file shares into SharePoint libraries.

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Plan a migration from a network drive to SharePoint. Size and structure of the drive: [DRIVE_DESCRIPTION]. Teams that use it: [TEAMS]. Problems: [PROBLEMS]. Time and people available: [TIME_AND_PEOPLE]. Sensitive content: [SENSITIVE_CONTENT].

Present a phased plan with a milestone table: inventory and clean-up first (delete duplicates and old files only by agreement of the owners and after retention checks; do not migrate junk); mapping of folders to sites and libraries; naming standard; checks for file path and file name length; permissions design; a pilot group; communication plan; cut-over and rollback; training; and a read-only period for the old drive. Estimate with arithmetic (invented: 2.4 TB across 18 teams; clean-up removes about 30 percent, 0.72 TB, leaving 1.68 TB) and a timeline in weeks. Explain issues in plain words: long paths, special characters, large files, and macros or links inside files that break after a move [VERIFY limits]. Provide a checklist per team before their move, a communication template, risks and mitigations, and a list of what must be decided by data owners and by IT.

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Invented estimate: 2.4 TB, 18 teams. Clean-up removes about 30 percent = 0.72 TB, leaving 1.68 TB. Pilot: 2 teams in week 3. Waves of 4 teams per week from week 4: 16 teams in 4 weeks, ending week 7. Old drive read-only for 4 weeks, closed in week 11. Week plan: week 1 inventory and clean-up agreed; week 2 permissions design; week 3 pilot with 2 teams; weeks 4 to 7 waves of 4 teams; weeks 8 to 11 old drive read-only, then closed. Effort: 18 teams at 6 hours of support each is 108 hours. Risks: file names over the path limit and macros that point to old drive letters, both checked in the pilot.

• sharepoint