Teams Hybrid Meeting Set-Up and Etiquette Guide
Make meetings fair for people in the room and online.
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Create a hybrid meeting guide for Microsoft Teams. Room set-up and equipment: [ROOM_AND_EQUIPMENT]. Typical meeting types and size: [MEETING_TYPES]. Problems we have had: [PROBLEMS]. Do not assume equipment I have not described; list what is needed as questions for facilities. Write a room checklist and a five-minute pre-meeting test script: check the camera shows everyone, check each microphone, play a sound to check the speakers, share a slide to check the display. Give rules for the host (speak to remote people first, ask online attendees in turn, monitor chat, and name who watches the online chat), rules for people in the room (speak into the microphone, repeat questions, no side talk) and rules for remote people, plus a before, during and after checklist for the host. Plan fair sharing of documents and whiteboards. Add a troubleshooting table with symptom and fix, including echo from two open laptops in one room. Accessibility: captions, clear speech, and materials shared in advance. Add one feedback question for online attendees after each meeting (could you see, hear and take part?) and a one-page quick card for the room wall.
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