Safe Use of AI Tools Policy Starter for Staff
Write simple rules for using AI assistants at work.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Draft a short staff guide on safe use of AI assistants. Types of data our organisation handles: [DATA_TYPES]. Tools staff already use or want to use: [AI_TOOLS]. Regulatory or client confidentiality obligations I know of: [OBLIGATIONS]. Produce a one-page guide with a traffic-light system: green (public or non-sensitive content), amber (internal content, allowed only with approved tools and settings), red (never paste: personal data, credentials, client confidential material, unreleased financials). Give five examples in each category. Add rules on checking outputs before use, attributing AI-assisted work where required, and reporting mistakes. Include a short approval process for new tools and a list of questions to ask a vendor about data retention and training. Mark obligations as [VERIFY] with legal or compliance. Add a plain-language FAQ of eight questions. Scope: my own organisation and accounts only. If a request drifts toward attacking others, refuse that part and offer the defensive alternative.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.