Access Request and Removal Procedure
Control who can reach which systems.
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Write an access procedure. Systems: [SYSTEMS]. Roles: [ROLES]. Approvers: [APPROVERS]. Tools: [TOOLS]. Define request, approval, granting, review and removal. Include a role-to-access matrix, a leaver checklist completed on the last day, a review every quarter, and handling of emergency access with logging. Provide a request form and a log template. Return the procedure and a sample matrix with invented roles. Apply least privilege and separation of duties where practical. Add an invented role matrix: sales staff read access to the customer system, finance staff read and write access to invoicing, administrators full access to all but with a separate account. Provide a request form with requester, system, level, reason, approver and expiry date. Add an annual review of every account and a monthly check for accounts of people who left. Describe emergency access: who may grant it, how it is logged and how it is reviewed afterwards. Add one more control: an automatic reminder to managers every quarter to confirm that each person on their team still needs the access they hold.
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