Create intermediate Works with: Any AI

Trello Event Planning Board With Timeline Cards

Structured brief Has example

• 🗂️ Trello

Plan an event with tasks, vendors and deadlines.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Create a Trello board for [EVENT_NAME]. Date and venue: [DATE_AND_VENUE]. Budget: [BUDGET]. Team: [TEAM]. Main areas: [AREAS].

Choose between lists by area (Venue, Speakers, Marketing, Logistics, Budget, Day-of) and by timeline, and say which suits the event better. Cards for the major tasks with due dates counted back from the event, checklists, owners and budget notes, with the dates as a table: for an event on 20 September, the venue contract is due six months before, 20 March. Add a vendor contact card template, a budget card template (item, estimate, actual, difference, with totals), a day-of run sheet card, a final-week checklist, a short briefing script for the day, and risk cards for weather, speaker cancellation and low attendance with a response for each. Suggest a weekly 15-minute check. The board is only a tracker; contracts and permits need review by the right person. Keep the board to one screen of lists and say which cards to create first. List the three decisions that must be made in the first week because every other date depends on them.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented dates: event on 20 September. Venue contract due 6 months before: 20 March. Speakers confirmed 4 months before: 20 May. Marketing launch 10 weeks before: 12 July. Final numbers to caterer 7 days before: 13 September.
Budget card total: venue 4,000 + catering 2,500 + marketing 800 = 7,300 against a budget of 8,000, leaving 700. Check: the 20 September event has its venue contract due 184 days earlier, on 20 March. Budget: 7,300 of 8,000 is 91.3 percent committed, leaving 700 for contingency, which is 8.8 percent of the budget. Risk card: if the speaker list slips past 20 May, the marketing launch on 12 July has no content to promote.

• structured
• trello