Repair Request Letter for the Landlord
Draft repair Request Letter for the Landlord with an escalation ladder and an evidence checklist.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
Write a formal letter requesting a repair in a rented home. Details I will supply: landlord or agent [LANDLORD_OR_AGENT], address [PROPERTY_ADDRESS], what needs repair [REPAIR_ISSUE], when it started [START_DATE], earlier requests [EARLIER_REQUESTS], how it affects me [IMPACT]. The letter should describe the problem factually, list earlier requests with dates, ask for an inspection date and repair timetable, and note access times that suit me. Facts and papers worth gathering: a description of the fault and where it is, dated photos, the date and way I first told them, any earlier replies, and any safety risk such as water near electrics. Reasonable asks: a repair within a stated time, a named contact for access, and written confirmation of the visit date. They will often answer: "We will send someone soon." Answer by asking for a firm date and a time window, and say you will keep a record if the date passes. Start by making an exhibit table for the repair request letter for the landlord (exhibit number, description, date, what it proves), mark the missing ones, and then draft the letter citing exhibits by number. Return the letter itself together with a 60-word cover note, then an escalation ladder for the case where I am ignored (a second letter with a firmer timeline, then the local housing or environmental health service, then a tenant union or advice service), then a proof checklist (photos with dates, earlier messages, lease clause, a log of the problem), plus one delivery tip. Post it by certified or registered post with a signature on delivery, and store the receipt and a scan of the letter. Compose the letter in the first person as myself, not as any legal professional, and claim no professional standing. Before writing, ask about any fact I left blank and flag any claim I cannot document. Avoid reciting rules from memory, including time limits; rely on [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN], and tell me to verify the exact law with a qualified professional or my local consumer agency. I am asking for a draft and not for legal advice, so stay away from telling me what the law requires. Stay calm, plain and courteous, threatening nothing unlawful, and use only the deadline I set in [DEADLINE].
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.
See an example result (fictional data)
Dear Ms. Whitcombe, Since 4 October the kitchen tap at Flat 3, 21 Alder Court has leaked under the sink and the cupboard base is swelling (photos attached). I told you by phone on 5 October and by text on 9 October. Please arrange a plumber to inspect by 25 October and confirm the visit date in writing. I will give access on weekday mornings. If water reaches the electrics I will tell you immediately. Kind regards, Tomas Ruiz Cover note: keep a dated photo set and a copy of this letter. Check tenant repair rules with your local housing office.
Illustrative only, made-up data. Your results will differ and must be reviewed.