Contractor Overbilling Dispute
Draft contractor Overbilling Dispute with an escalation ladder and an evidence checklist.
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Write a letter disputing an invoice that is higher than the agreed price. Facts I will give: contractor [CONTRACTOR_NAME], quote [QUOTE_AMOUNT], final invoice [INVOICE_AMOUNT], extra items claimed [EXTRA_ITEMS], change orders signed [CHANGE_ORDERS], amount I will pay [UNDISPUTED_AMOUNT]. Please have the letter compare the quote with the invoice line by line, pay the undisputed part if I choose, and ask for justification of the rest. Documents that usually matter: the quote, the signed change orders if any, the final invoice, materials receipts and the hours billed. Realistic outcomes to ask for: a revised invoice that matches the contract, a refund of the excess, and written reasons for every change. A typical reply: "Costs went up during the job." Answer by asking for written approval of each increase and supplier receipts. Write the contractor overbilling dispute, then mark it yourself from 1 to 5 on clarity, evidence, tone, the request, the date, and facts, and give me the improved final version. Deliver the letter along with a cover note of about 60 words, followed by the ordered next steps if there is no reply (a written breakdown request, then the trade body, then mediation), and a proof checklist (signed quote, change orders, invoice, payment record), plus a record-keeping tip. Send the letter by certified or registered post with a signature on delivery, and store the postal receipt with a copy of exactly what was sent. This request is for a draft only and not legal advice, so suggest checking with an adviser before I send anything important. Write the letter as myself, not on anyone else's behalf, not as any legal professional, and sign with my name alone. Start by asking what is still missing and flag any claim I cannot document. Name no legal authority you cannot source from my input; use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN], and add a line telling me to verify the exact law with a professional or my local consumer agency. Sound reasonable, factual and resolute, and no accusations I cannot support, and set any date from [DEADLINE] and no other.
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